COMMON AREAS, LLC PRIVACY POLICY
Common Areas, LLC understands that our users are concerned about how personal information is collected and used. Please be assured that we take your privacy very seriously and are committed to safeguarding personal information or personal data. This notice describes our Privacy Policy, which covers the personal information that we collect on our websites and downloadable software.
The Privacy Policy was last updated on January 1, 2019 and may be updated from time to time, and applies to the use and sharing of personal information collected on and after the date that this Privacy Policy is posted. You should check the date of the policy and review any changes since the last version. This Privacy Policy is effective immediately for users that sign up for Common Areas accounts on or after January 1, 2019 and will become effective on January 1, 2019 for users that already have Common Areas accounts or are a member of a Common Areas account. As used in this Privacy Policy, “Common Areas” includes all of its subsidiary and affiliated entities. Common Areas, LLC is a California Limited Liability Company with its headquarters in Tustin, California. Common Areas is referred to in this Privacy Policy as “we ,” “us,” “our,” and “ ourselves,” and we are the controller of your personal information that is provided, collected, and/or processed pursuant to this Privacy Policy. We will refer to our www.commonareas.com, commonareas.io, “subdomain”.commonareas.io websites as well as any other websites operated by Common Areas as the “ Site(s).” The Site(s) and any related services operated by Common Areas will collectively be referred to as Common Areas’ “ Service(s)”. By accessing and using our Sites, you are agreeing to be legally bound by this Privacy Policy.
Information Collection and Use
Common Areas is determined to protect your privacy, and takes reasonable steps to this end, such as requiring a password at login. No Internet, e-mail, or other electronic communication is ever fully secure or error free, so you should take special care in deciding what information you send us. You, the user, are responsible for maintaining the secrecy of your login information.
Account Information
When you create or reconfigure a Common Areas account, or when you access, login, or visit the Service, you provide some personal information that particularly identifies you. (“ Personally Identifiable Information”). This includes your name, username, password, and e-mail address that are required when you sign up for the Sites. You may also register using other information, such as your gender, telephone number(s), address, business name, business type, business role, fax number, and website address. You may provide this information directly to us when you register for an account on our Site. Your name, profile pictures, location and action item pictures, gender, company(s), username, and name are public.
User Generated Content
You may also choose to post content, including service provider comments and ratings, photographs, information you choose to share when you take an action, such as when you add a contact, add an action item, add a location, add a checklist, etc. (“User Generated Content”) by submitting the same through the Services, and may be shared with others. However, you do not have to provide this information to us.
Use of Personally Identifiable Information and User Generated Content
The Personally Identifiable Information and the User Generated Content you provide is used to the extent we have a lawful basis for doing so, including our “legitimate interest,” contractual necessity, and consent.
The legitimate interests of us include the purposes of:
Irrespective of which country that you reside in or create information from, your information may be used by Common Areas in the United States or any other country where Common Areas operates. All data for our Services are stored on Amazon Web Services servers. If you are outside the United States, your information will be sent to and stored in the United States, where the Amazon Web Services servers are located. Please see Amazon’s Privacy Policy for more information.
Passive Collection
We collect information passively using servers that automatically record information created by your use of the Services. This information may include:
Other actions, such as interactions with our Services and advertisements, may also be collected. We may use this information to determine the frequency with which our users visit various parts of our Services, or use various functions of our Services to help diagnose problems with our servers, to administer the Services, and to conduct research on its customer demographics, interests and behavior based on the Personally Identifiable Information, the User Generated Content, and other information provided to us. Such research may be compiled and analyzed on an aggregate basis. We may use a third-party service to collect this information, including Google Analytics, and our use of the information is within the limits imposed by the Google Analytics Terms of Service.
Cookies : We may use “cookie” technology to collect additional Site usage data and improve our Services to deliver content specific to your interests. A cookie is a small data file that is transferred to your computer’s hard disk. We may use both session cookies and persistent cookies to better understand how you interact with our Services, to monitor aggregate usage by our users and web traffic routing on our Services. With the use of cookies, you will not be required to reenter your login data upon each visit. Your web browser can be configured to warn you each time a cookie is being stored, or to turn off all cookies. Please note that changing any of these settings does not prevent the display of certain advertisements to you.
Pixel Tags : We may embed pixel tags (also called web beacons or clear GIFs) on web pages, ads, and emails. These tiny, invisible graphics are used to access cookies and track user activities (such as how many times a page is viewed.) We use pixel tags to measure the popularity of our features and services.
Mobile Device IDs : We may use mobile device IDs (the unique identifier assigned to a device by the manufacturer), instead of or in addition to cookies, to recognize you. We do this to store your preferences and track your use of our Services. Unlike cookies, device IDs cannot be deleted.
Do Not Track Signals : Do Not Track or “DNT” is a feature enabled on some browsers that sends a signal to request that a web application disable its tracking or cross-site user tracking. At present, our Site does not respond to or alter its practices when a DNT signal is received.
Common Areas may share or disclose certain Personally Identifiable Information and User Generated Content with your consent. You may request that Common Areas not disclose your Personally Identifiable Information to third parties. You may do so either at the time you register or by contacting us by writing to us at the address listed below.
Controlling what is shared when you share with others
When others share information about you, they can also choose to make it public. Just like when you share information by email or elsewhere on the web, information you share on the Site can be re-shared. This means that if you share something on Common Areas, anyone who can see it can share it with others.
Purchase or Sale of Businesses : From time to time we may purchase a business or one or more of our businesses may be sold, and your personally identifiable information may be transferred as a part of the purchase or sale.
Sharing of Posted Content: Pursuant to the Terms of Service you have granted us a non-exclusive, transferable, sublicensable, royalty free, worldwide license to use your voluntarily submitted User Generated Content on the Site, provided that such use does not include your personal or company name without your written consent. If you do not want certain information shared with others, you should not submit User Generated Content.
Disclosures Required by Law and Other Possible Disclosures : We will disclose Personal Information when we believe in good faith that such disclosures are required by law or that disclosure is necessary, for example, to comply with a court order or subpoena; will help to enforce our Terms of Use; to provide authorities with evidence of any breach of our Terms of Use that constitute or are suspected to constitute the violation of any law; to investigate, prevent, or take action regarding illegal or suspected illegal activities; enforce contest, sweepstakes, promotions, and/or game rules; protect your safety or security; or protect the safety and security of the Services, us, or third parties, including the safety and security of property that belongs to us or third parties.
Service Providers : We may engage certain trusted third parties to perform functions and provide services to us. We may share your personal information with these third parties, but only to the extent necessary to perform these functions and provide such services, and only pursuant to the obligations mirroring the protections of this Privacy Policy.
Third Party Advertising: We may use third party advertising companies to serve advertisements to you when you visit the Site. These companies may use information about your visits to this and other websites in order to provide advertisements about goods and services of interest to you. We may allow third parties to use Cookies through the Service to collect the same type of information for the same purposes as we do. In doing so, we adhere to the Digital Advertising Alliance’s Self-Regulatory Principles for Online Behavioral Advertising. Third parties may be able to associate the information they collect with other information they have about you from other sources. We do not necessarily have access to or control over the Cookies they use, but you may be able to opt out of some of their practices by visiting the following links: Network Advertising Initiative , Omniture , Digital Advertising Alliance and PrivacyChoice. Please note that opting out does not prevent the display of all advertisements to you. Additionally, we may share non-personally identifiable information from or about you with third parties, such as location data, advertising identifiers, or a cryptographic hash of a common account identifier (such as an email address) to facilitate the display of targeted advertising. You may be able to limit our sharing of some of this information through your mobile device settings, as described above, or through the Service’s settings.
Non-Private or Non-Personal Information : We may share or disclose your non-private, aggregated, or otherwise non-personal information with affiliates, agents and business partners of Common Areas. We may disclose aggregated user statistics in order to describe our Services to current and prospective business partners, and to other third parties for other lawful purposes.
To keep your Personally Identifiable Information accurate, current and complete, we provide you with tools to access or modify such information you provided to us and associated with your account.
You can deactivate your account by contacting us by email at support@commonareas.com and by completing the account closing procedure, your Personally Identifiable Information will be deleted within six (6) months after receiving your request to delete such Personally Identifiable Information. We may retain information about you for the purposes authorized under this Privacy Policy unless prohibited by law.
We retain Personally Identifiable Information about you for a period of time consistent with the original purpose of collection, whether or not you have an account with us, if doing so is necessary for our legitimate purposes. After we deactivate your account, we may retain some information in a depersonalized or aggregated form but not in a way that would identify you personally. Because of the collaborative nature of our Services, we will not be able to delete any User Generated Content that is posted publicly. We may be able to anonymize your information such that you will no longer be reasonably identifiable.
If you do not want to receive promotional emails from us, you can click the “unsubscribe” button on the promotional e-mail; communications, or email us at privacy@commonareas.com with the subject “Marketing Opt-Out.” You will not be able to unsubscribe or opt-out of non-promotional messages regarding your account, such as account verification, password reminders, changes or updates to features of the Services, or technical and security notices.
If you have agreed to receive communications from us or to permit us to share your Personally Identifiable Information with third parties, you may request that, in the future, we not send you communications or share your Personally Identifiable Information.
We use various safeguards to protect the personal information submitted to us, both during transmission and once we receive it. However, no method of transmission over the internet or via mobile device, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. In the event that any information under our control is compromised as a result of a breach of security, we will take reasonable steps to investigate the situation and where appropriate, notify those individuals whose information may have been compromised and take other steps, in accordance with any applicable laws and regulations.
We do not knowingly collect or solicit The Children's Online Privacy Protection Act imposes certain requirements on websites directed at children under 13 that collect information on those children, and on websites that knowingly collect information on children under 13. Our Services are not directed at children under 13 and does not knowingly collect any personal information from children under 13. If you are under 13, you should not register to become a member or provide any personal information through this Site. If you have reason to believe that a child under 13 has provided personal information to Common Areas through the Services, please contact us at (privacy@commonareas.com), and we will endeavor to delete that information.
Notice to California Residents: A California resident who has provided personal information to a business with whom he/she has established a business relationship for personal, family, or household purposes ("California customer") is entitled to request information about whether the business has disclosed personal information to any third parties for the third parties' direct marketing purposes. In general, if the business has made such a disclosure of personal information, upon receipt of a request by a California customer, the business is required to provide a list of all third parties to whom personal information was disclosed in the preceding calendar year, as well as a list of the categories of personal information that were disclosed.
A business is not required to provide the above-described lists if the business adopts and discloses to the public (in its Privacy Policy) a policy of not disclosing a customer's personal information to third parties for their direct marketing purposes unless the customer first affirmatively agrees to the disclosure or gives customers a mechanism to opt out of having their personal information disclosed to third parties for their direct marketing purposes. The business may comply with the law by notifying the customer of his or her right to prevent disclosure of personal information and providing a cost free means to exercise the right.
Notice to European Union “EU” Residents: If you are located in the EU, the United Kingdom, Lichtenstein, Norway, or Iceland, and use or access the Services, you may have certain rights with respect to your Personally Identifiable Information. Please note that in some circumstances, we may not be able to fully comply with your request, such as if it is frivolous or extremely impractical, if it jeopardizes the rights of others, or if it is not required by law, but in those circumstances, we will still respond to notify you of such a decision. In some cases, we may also need to you to provide us with additional information, which may include Personally Identifiable Information, if necessary to verify your identity and the nature of your request.
You may contact via email @ privacy@commonareas.com concerning our Privacy Policy, or write to us at the following address:
Common Areas, LLC.
Attn: Data Privacy Officer
195 South C Street
Suite 250
Tustin, CA 92780
We may revise this Privacy Policy from time to time. The most current version of the Privacy Policy will govern our collection, use and disclosure of information about you. If changes are made to this Privacy Policy, we will notify you either by e-mail or on the Site. If changes are material, we will provide you additional prominent notice as appropriate under the circumstances.
Last updated: January 1, 2019
COMMONAREAS.COM TERMS OF SERVICE
The commonareas.com, commonareas.io and all unique commonareas.io subdomains (e.g., companyname.commonareas.io websites) collectively (“the Website”) are owned and operated by Common Areas, LLC. (“Common Areas”). The following Terms of Service (“Terms”) govern your access to and use of Common Areas’ services and the Website (“the Services”), and any content, including without limitation, information, text, graphics, photos, sounds, music, videos, captions, scripts, data, plans, specifications or other materials or interactive features uploaded, downloaded, or appearing on the Website (collectively, “the Content”). Further access to and use of the Services are conditioned upon your acceptance of the Terms, and you agree to be bound by these terms by accessing or using the Services. If you do not agree, you do not have the right to access or use the Services.
You agree to these Terms on behalf of the company or other legal entity for which you are acting, or, if there is no company or legal entity, on behalf of yourself as an individual. You represent and warrant that you have the authority to act on behalf of and bind such entity, to the extent there is one, and yourself.
The Terms of Service may be updated from time to time, and applies to your access to and use of the Services on and after the date that this Terms of Service is posted. It is your sole responsibility to check the date of the Terms of Service and review any changes since the last version and to determine, in consultation with your independent legal counsel, whether to access or use the Services, understanding that you, and any company or legal entity on whose behalf you may be accessing the Website, Services, or Content, shall be bound by the Terms set forth herein.
Any information you provide to Common Areas is subject to our Privacy Policy (https://commonareas.com/privacy-policy/) , which governs the collection and use of your information, as well as the information of any company or legal entity on whose behalf you may be accessing the Website or the Services. You understand that through your use of the Services you consent to the collection and use of this information as set forth in the Privacy Policy.
Common Areas grants you a limited, revocable, non-sublicensable, non-exclusive license to access the Services. In exchange for the limited license provided for herein, you agree to (1) abide by the Terms of Service set forth herein and (2) forever release, discharge and hold Common Areas and its affiliates, and their respective officers, directors, employees, contractors, agents, licensors, service providers, subcontractors, and suppliers harmless from and against any and all damages arising out of or related to the use of the Website, Services, or Content.
The Services may contain links to third party websites or resources. You acknowledge and agree that we exercise no control over and are not responsible or liable for the availability or accuracy of such websites or resources, or the content, products, services, privacy policies, or practices on or available from such websites or resources. Links to such websites or resources do not imply any endorsement by Common Areas of such websites or resources or the content, products, or services available from such websites or resources. You acknowledge your sole responsibility for and assume all risk arising from your use of any such websites or resources.
Our goal is to deliver ads and commercial content that are valuable to our users and advertisers. You understand that we may not always identify paid services and communications as such.
COMMON AREAS MAKES NO EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, OR NON-INFRINGEMENT. Your access to and use of the Services or any Content is at your own risk, and we provide no guarantees of performance, availability, safety, security or free from any error. We do not guarantee that the Services will always function without disruptions, delays or imperfections. You understand and agree that the Services is provided to you on an “AS IS” and “AS AVAILABLE” basis. Common Areas makes no warranty and disclaims all responsibility and liability for the completeness, accuracy, availability, timeliness, security, or reliability of the Services or any Content.
If you are dissatisfied with the Services or these Terms, your sole and exclusive remedy is to discontinue using the Services. You understand and agree that Common Areas shall not be responsible or liable for any loss or damage resulting from your use of the Services and that this limitation shall survive termination or expiration of this Agreement. NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT WILL COMMON AREAS BE RESPONSIBLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, PUNITIVE, OR EXEMPLARY DAMAGES OF ANY KIND, INCLUDING DAMAGES FOR PERSONAL INJURY, LOST GOODWILL, LOST PROFITS, DATA, USE, GOOD-WILL, LOST BUSINESS OR OTHER INDIRECT ECONOMIC DAMAGES, WHETHER SUCH CLAIM IS BASED ON CONTRACT, NEGLIGENCE, TORT (INCLUDING STRICT LIABILITY) OR OTHER LEGAL THEORY, AS A RESULT OF (i) YOUR ACCESS TO OR USE OF OR INABILITY TO ACCESS OR USE THE SERVICES; (ii) ANY CONDUCT OR CONTENT OF ANY THIRD PARTY ON THE SERVICES, INCLUDING WITHOUT LIMITATION, ANY DEFAMATORY, OFFENSIVE, OR ILLEGAL CONDUCT OF OTHER USERS OR THIRD PARTIES; (iii) ANY CONTENT OR COMMON AREAS-CREATED CONTENT OBTAINED FROM THE SERVICES; (iv) A THIRD PARTY’S USE OF ANY CONTENT OR COMMON AREAS-CREATED CONTENT OBTAINED FROM THE SERVICES; (v) UNAUTHORIZED ACCESS, USE OR ALTERNATION OF YOUR TRANSMISSIONS OR CONTENT, or (vi) A BREACH OF ANY WARRANTY OR ANY OTHER TERM OF THESE TERMS, REGARDLESS OF WHETHER COMMON AREAS WAS ADVISED OR HAD REASON TO KNOW OF THE POSSIBILITY OF SUCH DAMAGES IN ADVANCE. IF YOU ARE A CALIFORNIA RESIDENT, YOU WAIVE CALIFORNIA CIVIL CODE §1542, WHICH STATES: A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM MUST HAVE MATERIALLY AFFECTED HIS SETTLEMENT WITH THE DEBTOR. Applicable law may not allow the limitation or exclusion of liability or incidental or consequential damages, so the above limitation or exclusion may not apply to you. In such cases, Common Areas’s liability will be limited to the fullest extent permitted by applicable law.
These Terms are effective until terminated by Common Areas, in its sole discretion, and at any time without notice. In addition, these Terms and the licenses and permissions contained herein shall terminate automatically if you breach of the terms or conditions contained in these Terms. Notwithstanding the foregoing, Sections 4-12 shall survive any termination of these Terms. You agree that upon termination, Common Areas has the right to delete or deactivate your account, block your email or IP address, or otherwise terminate your access to or use of the Services immediately and without notice, and remove and discard any content within the Services, for any reason. You agree not to attempt further use of the Services upon termination.
You agree to immediately defend, indemnify and hold harmless Common Areas, its affiliates, and their respective officers, directors, employees, contractors, agents, licensors, service providers, subcontractors, and suppliers from and against any and all losses, damages, liability, loss, and claims, including attorney’s fees and court costs, resulting from or on account of: (i) any act or omission, whether negligent, willful, or otherwise in connection with your use of the Services; (ii) your Content or Common Areas-Created Content, including allegations of infringement of any intellectual property right of a third party arising from or relating to your Content or Common Areas-Created Content, and any use of your Content or Common Areas-Created Content; or (iii) any breach of your obligations under these Terms, including a claim that asserts or purports to be based on Common Areas’s negligence. Common Areas reserves the right, at its own expense, to assume exclusive defense and control of any matter otherwise subject to indemnification by you and in such a case, you agree to cooperate with Common Areas in defense of such matter. Your obligations under this Section 10 shall survive the termination or expiration of this Agreement.
When you access or use the Services, you must comply with the export control and international trade laws and regulations of the United States and of any other country whose laws apply to you or your Content. You must not access or use the Services from within a U.S. sanctioned location or if you appear on any U.S. government restricted parties list. You must obtain U.S. government and any other required authorization before you obtain, access or use, or allow any third party to obtain, access or use, the Services for a U.S.-restricted end use. You must not upload or otherwise provide Common Areas with any content or materials, including your Content, that constitute classified information or that are subject to the International Traffic in Arms Regulations (“ITAR”) or its foreign counterparts. You must not upload or otherwise provide Common Areas with any content or materials that cannot legally be transferred from your location to the United States or from the United States to your location. You must not use the Services to make your Content or any other content or materials available to any country, entity or other party that cannot legally receive them under U.S. and other applicable law.
The Digital Millenium Copyright Act of 1998 (“DMCA”) provides recourse for copyright owners who believe that material appearing on the internet infringes their rights under U.S. Copyright law. If you believe in good faith that any Content made available by or through Common Areas infringe your Copyright, you or your agent may send Common Areas a notice requesting that Common Areas remove the material or block access to it. If you believe in good faith that someone has wrongly filed a notice of copyright infringement against you, the DMCA permits you to send Common Areas a counter-notice. Notices and counter-notices must meet the then current statutory requirements imposed by the DMCA. Notices and counter-notices may be sent to:
DMCA Agent
Common Areas, LLC
195 S. C St.
Suite 250
Tustin, CA 92780
E-mail: copyright@commonareas.com
+1(714)-408-9000
Last updated: January 1, 2019